Agenda

Regular Closed City Council Meeting

Monday, June 18, 2025
6:15 p. m.

CALL TO ORDER

ROLL CALL

1. PUBLIC COMMENT

2. CLOSED SESSION AGENDA ITEMS

3. ADJOURNMENT



Regular City Council Meeting

Wednesday, June 18, 2025
7:00 p. m.

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

CLOSED SESSION ANNOUNCEMENTS

1. CLOSED SESSION

PUBLIC COMMENT

2. PUBLIC COMMENT - GENERAL (NON-AGENDA ITEMS)

PRESENTATIONS

3. MERCHANT MINUTE - CHUCK'S APPLIANCES

CHANGES TO THE AGENDA

4. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA

CONSENT CALENDAR

5. CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $119,349.28; GENERAL CITY WARRANTS FOR $1,026,709.13; ONLINE PAYMENTS IN THE AMOUNT OF $18,257.04; VOIDS IN THE AMOUNT OF ($90.97); PAYROLL IN THE AMOUNT OF $ 910,772.95

6. CONSIDERATION OF APPROVAL OF THE THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH MNJ ADVISORS, INC. FOR TEMPORARY STAFFING SERVICES, IN THE AMOUNT OF $35,000 FOR A NEW TOTAL NOT-TO-EXCEED AMOUNT OF $135,000 AND TO EXTEND THE TERMINATION DATE

7. CONSIDERATION OF APPROVAL OF THE SPECIAL JOINT CITY COUNCIL AND FINANCE COMMISSION MEETING MINUTES AND REGULAR CITY COUNCIL MEETING MINUTES FOR JUNE 4, 2025

8. CONSIDER THE APPROVAL OF A TASK ORDER WITH NV5 FOR PROJECT, CONSTRUCTION AND INSPECTION MANAGEMENT SERVICES FOR THE FISCAL YEAR 2024-2025 RESIDENTIAL SLURRY SEAL PROJECT

9. CONSIDER APPROVAL OF A TASK ORDER WITH NV5 FOR FY 19-20 STREET IMPROVEMENT PROJECT CONSTRUCTION AND INSPECTION MANAGEMENT SERVICES

10. CONSIDERATION OF ADOPTION OF AN ORDINANCE OF THE CITY OF SOUTH PASADENA AMENDING ARTICLE IVH (CULTURAL HERITAGE COMMISSION) OF CHAPTER 2 OF THE SOUTH PASADENA MUNICIPAL CODE TO REQUIRE A POSTED ON-SITE NOTICE FOR HEARINGS; EXTENDING THE EXPIRATION DATE FOR CERTIFICATES OF APPROPRIATENESS FROM 18 TO 24 MONTHS; INCREASING MINOR PROJECT REVIEW THRESHOLDS FOR CHAIR REVIEW; AND UPDATING LANGUAGE FOR CONSISTENCY AND CLARIFICATION

11. CONSIDERATION OF A RESOLUTION APPROVING THE SALARY ADJUSTMENT AND UPDATED SALARY RANGE FOR THE CIVIL ENGINEERING ASSISTANT, SENIOR CIVIL ENGINEER, AND SENIOR HUMAN RESOURCES ANALYST AND APPROVING THE ALLOCATION OF FUNDS FROM MULTIPLE FUNDS AND VACANT POSITIONS TO SUPPORT THE PERSONNEL REQUESTS

12. CONSIDERATION OF APPROVAL OF AN AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT WITH KOA CORPORATION, A LOCHNER COMPANY, FOR ENGINEERING DESIGN SERVICES RELATED TO THE NORTH-SOUTH CORRIDOR INTELLIGENT TRANSPORTATION SYSTEM (ITS) DEPLOYMENT PROJECT IN A NOT TO EXCEED AMOUNT OF $1,137,574

13. CONSIDERATION OF A LETTER OPPOSING SENATE BILL 79 (WIENER) TRANSIT-ORIENTED DEVELOPMENT

14. CONSIDERATION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA, CALIFORNIA, AMENDING ARTICLE 7 (DEFINITIONS) OF CHAPTER 36 (ZONING) OF THE SOUTH PASADENA MUNICIPAL CODE TO AMEND THE DEFINITION OF "CITY ENGINEER"

15. CONSIDERATION OF APPROVAL OF AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH ROBERT HALF INTERNATIONAL INC., FOR MUNICIPAL STAFFING SERVICES IN AN AMOUNT NOT-TO-EXCEED $57,000 FOR A NEW TOTAL-NOT-TO-EXCEED AMOUNT OF $168,000 AND TO EXTEND THE AGREEMENT THROUGH DECEMBER 31, 2025

16. CONSIDERATION OF APPROVAL OF REVISED FISCAL YEAR 2025-2026 BUDGET DEVELOPMENT CALENDAR

17. CONSIDERATION TO APPROVE THE FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH LAKEVIEW CONSULTING, LLC., FOR TEMPORARY STAFFING SERVICES, AT A COST OF $18,000 FOR A NEW TOTAL NOT-TO-EXCEED AMOUNT OF $48,000, AND EXTENDING THE AGREEMENT THROUGH JULY 31, 2025

18. CONSIDER THE ADOPTION OF A RESOLUTION APPROVING A NEW FUND BALANCE POLICY IN ACCORDANCE WITH GOVERNMENTAL ACCOUNTING STANDARDS BOARD STATEMENT NO. 54

19. CONSIDERATION OF APPROVAL OF AN AMENDMENT TO THE AGREEMENT WITH CALIFORNIA METRO PATROL FOR SECURITY GUARD SERVICES TO EXTEND THE AGREEMENT TERM TO SEPTEMBER 30, 2025

20. CONSIDER APPROVAL OF A TASK ORDER WITH NV5 FOR CAPITAL IMPROVEMENT PROGRAM STAFF AUGMENTATION SERVICES FOR DESIGN AND PROJECT MANAGEMENT SERVICES IN THE AMOUNT NOT TO EXCEED $380,000.

21. CONSIDERATION OF APPROVAL OF AN AMENDMENT TO THE AGREEMENT WITH ACORN TECHNOLOGY SERVICES FOR INFORMATION TECHNOLOGY SUPPORT SERVICES TO EXTEND THE TERM TO SEPTEMBER 30, 2025

22. CONSIDERATION OF APPROVAL OF AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH WBCP INC., FOR RECRUITMENT SEARCH SERVICES, IN THE AMOUNT NOT TO EXCEED OF $30,200, FOR A NEW TOTAL CONTRACT AMOUNT OF $45,600

PUBLIC HEARING

23. CONSIDERATION OF ADOPTION OF A RESOLUTION TO ESTABLISH NEW PLANNING APPLICATION FEES AND MODIFICATIONS TO EXISTING PLANNING FEES AS SET FORTH IN THE CITY’S MASTER FEE SCHEDULE RELATED TO DESIGN REVIEW AND OTHER FEES RELATED TO DEVELOPMENT

24. CONSIDERATION OF ADOPTION OF A RESOLUTION APPROVING THE FISCAL YEAR 2025-2026 ANNUAL CAPITAL IMPROVEMENT PROGRAM AND BUDGET AND APPROVING THE FISCAL YEAR 2025-2026 THROUGH 2029-2030 CAPITAL IMPROVEMENT PROGRAM

ACTION/DISCUSSION

25. CONSIDERATION OF AN AWARD OF A CONSTRUCTION CONTRACT WITH GENTRY BROTHERS, INC. IN AN AMOUNT NOT TO EXCEED $ 7,574,000 FOR THE FY19-20 STREET IMPROVEMENT PROJECT AND APPROVE THE PLANS AND SPECIFICATIONS FOR THE PROJECT

26. PUBLIC HEARING TO RECEIVE THE ANNUAL REPORT ON WORKFORCE VACANCIES, RECRUITMENT AND RETENTION IN COMPLIANCE WITH ASSEMBLY BILL 2561

27. CONSIDERATION OF RESOLUTIONS APPROVING A LETTER OF AGREEMENT BETWEEN THE CITY OF SOUTH PASADENA AND THE SOUTH PASADENA FIREFIGHTERS' ASSOCIATION; APPROVING A LETTER BETWEEN THE CITY OF SOUTH PASADENA AND THE SOUTH PASADENA POLICE OFFICERS' ASSOCIATION; APPROVING A LETTER BETWEEN THE CITY OF SOUTH PASADENA AND THE PUBLIC SERVICE EMPLOYEES' ASSOCIATION; APPROVING A LETTER BETWEEN THE CITY OF SOUTH PASADENA AND THE PART-TIME PUBLIC SERVICE EMPLOYEES' ASSOCIATION; AND APPROVING A LETTER OF AGREEMENT BETWEEN THE CITY OF SOUTH PASADENA AND UNREPRESENTED MANAGEMENT GROUP

PUBLIC COMMENT - CONTINUED

28. CONTINUED PUBLIC COMMENT - GENERAL

COMMUNICATIONS

29. COUNCILMEMBER COMMUNICATIONS

30. CITY MANAGER COMMUNICATIONS

ADJOURNMENT